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Sale Coordinator World Art London

Overall Purpose of the Role:

The sale coordinator project manages all sales within Islamic and Indian Art; managing all sale related deadlines, monitoring and tracking auction-related activities and processes concerning incoming property. 

Major Responsibilities/Tasks:

(Duties include but are not limited to the following)

Deal with all aspects of administration for up to 5 sales a year including any online/Single Owner collection sales (the specific sales may change subject to the sales calendar and the departments’ requirements) 

Manage client paperwork including Seller Agreement, Stock Order creation, Sale Lot Advice, gathering KYC and where appropriate act as client liaison to gather or dispatch consignment and property related information

Manage the administration of the relevant sales, including organization of all vendor paperwork, checking copyright status, lotting up, monitor and enforce all relevant deadlines; act as main point of contact and liaison with CIMD and the Specialist Department.

Manage shipping requests including export licenses and scheduling, and proactively track the receipt of property

Manage quote request for expertise, framing and restoration needs for the sales and client charges.

Manage Property Movement: Request and track site transfers, local transfers, temp releases, hand carries, transfer to third party, and hand carries, and provide appropriate information to Business Support Group as required

Manage and track client charges

Manage client communications for post-sale actions as needed

Main point of contact between Specialists and Operations for viewing requirements and set up 

Manage sale activities including sale print run, interest list, client views, condition report dispatch and bids

Work closely with specialists and department heads, assisting with a wide range of duties

Work closely with the other departments within the Business Group  

Where appropriate field incoming phone calls for the department, answering basic questions regarding the business in a polite and professional telephone manner

Work with Business Manager to draft contracts with special terms

Act as a point of communication with vendors and buyers as required by Specialist Department.

Participate in telephone bidding

Communicate sale results to clients, maintaining all relevant confidential information

Skills/Competencies Required:

Computer literacy, knowledge of MS Office (Word, Excel and Outlook)

At least 18 months administrative experience

Excellent organisational skills and attention to detail

Ability to prioritize and work under pressure to tight deadlines

Ability to work independently and as part of a team

Good communication, interpersonal and client service skills

Languages an advantage

A good understanding of the Christie’s systems desirable

  Closing date: 10th December 2017

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