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  Working closely with the EMERI HR Operations team, HR Business Partner and Finance department in Paris, the Payroll and Benefits Administrator will be responsible for the day to day administration of employee benefits and payroll.
in France.

1. Benefits Administration

 

Provide administrative support and initiate process improvements to all areas of Employee Benefits in France. This will include, but is not limited to:

Health Insurance, Pension and Death & Disability Insurance

§  Administration of paperwork for new hires, employee changes, International Assignees and leavers

§  Liaise and maintain relationship with Insurance Brokers

§  Maintain employee files with relevant documentation

Luncheon Vouchers

§  Process and top up cards with credit for all new and existing employees, which includes extracting data from ADP, adding email addresses and uploading to the ‘Edenred’ web platform on a monthly basis

Work Doctors Appointment

§  Liaise with the  Doctor regarding appointment slots

§  Allocate and schedule appointment for all employees as necessary

§  Follow up with employees and their managers regarding non-attendance to scheduled appointments and re-charge costs to depts. as appropriate

§  Ensure any backlog of employees with overdue appointments are cleared

RTT & Holidays

§  Follow up with Line Mangers to validate holiday requests on the  ‘Le Kiosk’ system

§  Update the system with changes to Line Management as and when they occur

General Benefits

§  First point of contact for the business, answering general queries on benefits, holiday, RTT, overtime and guiding employees on use of systems

§  Creating and maintaining a HR Benefits Handbook detailing the process

§  Responsible for administrative changes to benefit procedures and policies

 Ad-hoc projects as and when required

 

2. Payroll Administration

 

Provide administrative support and initiate process improvements to all areas of payroll in France. This will include, but is not limited to:

§  Ensuring all payroll documentation is processed onto the payroll system in a timely manner

§  Ensuring that new starters are processed in a timely manner.

§  Handling of payroll queries for employees and direct line managers.

§  Support in the completion of requests for information or statistical enquiries from Government/Statutory bodies as they arise

§  Handling escalation of payroll queries from within the team

§  Maintain the ADP payroll system

§  Validation and checking of data supplied through the HR interface

Leave of Absence Reporting

§  To record all leave of absence (including sickness, maternity etc.) on ADP

§  Ensure employee file is up to date with relevant doctor’s certificate

§  Generate and upload data to the Social Security web platform to process reimbursements

§  Follow up with the Social Security body on reimbursement claims

§  Reconcile Social Security payments received with the Paris Finance dept.

Public Transport Subscription

§  Check validity of tickets on a monthly basis

§  Check receipts

§  Send updated information to ADP on a monthly basis

Overtime

§  Receive completed and checked overtime forms from HRBP, France

§  Record any lieu days requested by the employee

§  Complete and update monthly overtime report to ADP

§  Process ‘compensatory days’ off

Payslips

§  Ensure payslips are checked on a monthly basis

§  First point of contact for the business, answering queries on individual payslips

Workday

§  Check and validate salary changes, bonuses, one-time payments and private sale payment data downloaded from Workday

§  Input the changes onto the tracker and upload to ADP

§  Ensure these changes are spot checked by the Paris Finance team.

Leavers

§  Ensure that leavers are processed in a timely manner

§  Ensure employee receives their final payslip

Process and issue employee with their final cheque

©Christie's 2016