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Business Support Administrator

Overall Purpose of the Job

To provide centralized support to Christie's Art Departments through the coordination of a variety of administrative activities. The Business Support Group are responsible for providing a high level of support to Art Department Sale Coordinators across the business on a day to day basis, particularly, in busy sale periods. The team, is charged with responding to Specialist department requests via telephone, in-person and on email in an efficient and seamless manner. 

Major Responsibilities/Tasks:
(Duties include but are not limited to the following)

  • Support Sale Coordinators with a variety of administrative tasks
  • Provide support to Art departments with the creation of Seller Agreements and Stock orders by accurately capturing and processing the relevant information on JDE etc. 
  • Liaise with Specialist departments and Art Transport to arrange Property pickup and shipment for incoming property for sale 
  • Liaise with Specialist departments and Accounts Payable regarding PO receipting and follow up 
  • Process Temporary Releases and Site Transfers 
  • Responsible for liaising with and following up with Specialist departments and logistics for ongoing stock clearance
  • Strong awareness of overall business activities and ability to communicate relevant information effectively
  • Other duties assigned by Supervisor 

Skills/Competencies Required:

  • High level of accuracy and attention to detail
  • Ability to manage time effectively and work under pressure to tight deadlines
  • Good communication and interpersonal skills with the ability to develop and maintain relationships
  • Solid administrative/secretarial experience in a busy, commercial environment
  • Computer literacy (Word, Excel packages and JDE desirable)
  • Excellent organisational and time management skills
  • Ability to problem solve and proactively follow up to ensure issue resolution
  • Ability to work to tight deadlines
  • French language skills preferred

Location: London
Employment Type:

┬ęChristie's 2016